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Introducing the S2 e-Timesheet™
a unique web-enabled time-keeping solution for Sage MAS 90
ERP, and Sage MAS
200 ERP. S2 Incorporated’s S2 e-Timesheet™ is simple easy to use and works with the
Sage MAS 90 Payroll. It is designed for employees to securely go
online and enter their time based on a schedule that is setup by the company.
System allows you to setup and track all your Projects , Labor Hours,
Holiday & Vacation Hours, 1099 Employees all tied in with Payroll and
Project Accounting.
S2 Incorporated has designed the S2 e-Timesheet™ to be compliant with Standard Form 1408 where it requires that a time-keeping system must identify employees’ labor by intermediate or final cost
objectives. The system tracks timesheets based on projects or tasks. The system allows audit trails and logging of transactions. Having both the S2 Project Accounting™ module and the S2 e-Timesheet within MAS 90 will allow government-contracting firms to easily follow the guidelines set forth by the
DCAA, FAR & CAS.
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Product
Information
Reports
Available
Some Unique Features
- Enter Time by Start/Stop Time Blocks Or by
Day The S2 e-Timesheet ™ has a Daily & Hourly Timesheet. The Hourly Timesheet provides users with the ability to enter time based on start and stop time blocks. This timesheet can be setup based on a 24-hour period and broken into 15-minute intervals for employees to enter detailed hourly time on their timesheet. The Daily Timesheet is also available to enter normal time.
- Project and Labor Category Assignment for Employees:
Users will be able to see their project assignment and labor categories to which they have been assigned from the project accounting module.
- Time by Project Tracking: The Timesheet allows users to enter time based on projects, by project i.d. and project description.
- Audit Tracking and Logging: All transactions within the system are tracked and posted to an Audit Log Table. This table provides a detailed account of all activity within the system and can accessed for reporting.
- Timesheet Surrogate Setup, Assignment and Surrogate Mode:
Allows the system users to assign surrogates to enter time. Only one surrogate can be selected and authorized for each employee. One individual may serve in multiple surrogate capacities. All surrogates are visible to the Manager or System Administrator. The system can be set to allow or disallow individuals to enter their own time or have their authorized representative enter their time for them.
- Robust Reporting on Entered Time and Timesheet Data:
A number of canned reports are available for reporting the time entered or information contained within timecards. User can also develop additional ad-hoc reports through Crystal Reports. A few reports include, Missing Timesheets Reports, Employee Timesheets Report, Unsubmitted Timesheets Report etc…
- Electronic Signature by Both Employee and Manager, Secure Timesheet Entry:
This tracks the progress of the timesheet, throughout the system, with electronic signatures (User ID) as the timecard is submitted by the employee and approved by the manager. The manager can reject the timesheet with a written explanation. The timesheet can only be edited before being submitted. Once submitted the Users cannot edit their timesheets.
- Manger Approval & Rejection with Explanation:
S2 e-Timesheet™ allows managers approval for employee timecards when submitted. Manager-Employee relationships are established in the S2 Project Accounting Module™ and integrated seamlessly to S2 e-Timesheet™.
- Self-Approval Timecard Signature
Option: Allows the System Administrator to setup selected users with a self-approval option for submitting their timecard.
- Customizable Standard Workday Option:
Allows the user the ability to setup their individual standard day charging options, e.g. project/task, labor category, earnings code. The user can then select these options when filling in their timecard.
- Continuous Verification/Validation Of Available Leave Balances (Vacation, Personal, Sick):
Leave balances are seamlessly integrated with the Sage MAS 90 Payroll module and updated for verification when the user charges to various leave categories. Leave Balances are validated and will not allow over-balance charges.
- Holiday Schedule Setup and Tracking:
Administrator can easily setup all the company Holiday schedules, by calendar year, and track them regularly.
- Explanation for Timecard Rejection:
Upon timecard submittal, the approving manager can reject the timecard requiring the employee to correct his/her time with a detailed explanation on why the timecard is being rejected. This audit trail is tracked in the Audit Log table and accessible for reporting.
- Secured Login and Password Protected:
Each employee is required and must be authorized to access the system. A password is assigned through the Administration Module to each User. Password maintenance is also available through the Administration
Interface.
- Enter Time from virtually Anywhere and Anytime:
Allows all users to access the system from virtually anywhere in the world at anytime and 7 days a week, via the internet.
Both Managers and Employees can access the system from anywhere.
- Easy Schedule Setup: System allows easy employee and holiday scheduling. This enables users to enter their time based on the schedule allowed.
- Email Notification: All Users can email anyone they wish within the system. Managers can send an email notification when a new employee is setup and for rejected timesheets. Managers can email employees if they have not submitted their timesheets.
- Seamless integration to Sage MAS 90,
and Sage MAS 200 Payroll & S2 Project Accounting™
module: The S2 e-Timesheet™ is impeccably tied within the Sage MAS 90 Payroll module. Earnings Codes, Project Descriptions, Project ID’s, Fiscal years etc. are all brought in from S2 Project Accounting™.
- Secure Employee User Interface:
System has an employee interface that is secure and private for each employee that is on the
Sage MAS 90 Payroll system. The company manager can change the settings on this interface using the Admin Interface. Sick Leave etc… all are entered online and are integrated with both S2 Project Accounting™ module and
Sage MAS 90
Payroll.
- Secure Administration User Interface: Designed to enter schedule, setup & change passwords, maintain timesheets and review Employee User timesheets. Entering specific holiday dates, sick leaves or vacations have never been easy. Take a step into the new side of MAS 90.
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Incorporated. Reproduction in whole or in part without permission is prohibited.
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